Bauer Automate - Blog by Ryley Bauer

Streamlining Job Evaluation and Accessibility Services with Power Platform Solutions

Tue, 21 Apr 2026 13:33:57 -0600

Streamlining Job Evaluation and Accessibility Services with Power Platform Solutions

Case Study

Client: City of Winnipeg

Streamlining Job Evaluation and Accessibility Services with Power Platform Solutions

Case Study

Client: City of Winnipeg

Client Challenge

The client was struggling with disparate systems and manual processes for handling job evaluations and accessibility service applications. They conducted 3,000 job evaluations annually but relied on three separate systems for storing and managing data, resulting in inefficiencies, duplicated efforts, and lack of a unified view. Historical records needed consolidation to streamline workflows and improve transparency in decision-making.

Additionally, their accessibility service application process was complex, involving multi-step approvals and conditional workflows. The workflows were prone to errors and delays due to the limitations of their existing manual processes, impacting overall efficiency and user satisfaction.

Our Solution

Bauer Automate’s Customized Solution for the Client’s Challenge

Leveraging Documentation Tools for a Streamlined Start

We utilized tools like Scribe and Power Docu to create a minimum viable product (MVP) for documenting workflows and processes. These tools enabled quick generation of Word documents, Visio diagrams, and Excel summaries, providing a foundation for continuous improvement without delaying project timelines.

Unified Job Evaluation System

Built a centralized Power Platform solution to manage job evaluations.
Consolidated 7,000–8,000 historical records from three systems into a single, user-friendly interface.
Utilized SharePoint lists and a document set library to categorize and store related documents, ensuring compliance and accessibility for audits.

Advanced Workflow Automation

Developed 200+ step workflows for approvals and notifications.
Implemented conditional branching to handle complex scenarios, such as approval stages and status updates.
Incorporated Teams notifications and external email approvals, allowing stakeholders (e.g., Union Reps) to provide input seamlessly.

Transit Plus Accessibility Application

Created a streamlined solution for managing accessibility applications, including those for wheelchair-compatible vehicles.
Designed a multi-level approval workflow with conditional branching for user choices and approvals.
Integrated 350+ components, including database tables, workflows, and Power Apps, to ensure a comprehensive, scalable solution.

Results

100% Consolidation

of historical records into a
unified system.

350+ Solution Components

managed, ensuring scalability for

future applications.

20% Approval Time Saved

with integrated Teams and

email notifications.

35% Reduced
Processing Time

for job evaluations through

automated workflows.

40% Decrease in
Workflow Errors

with conditional branching and

automated notifications.

30% increase
in data accuracy

eliminating manual entry across

three different systems.

Summary

Unified Processes for Improved Efficiency

Consolidating historical records and workflows into a single system improved visibility, accuracy, and ease of use, enabling the client to manage evaluations and applications more effectively.

Scalable Automation for Complex Workflows

Automated multi-level workflows with conditional branching and external input capabilities streamlined approvals and reduced processing time for job evaluations and accessibility applications.

Rapid Documentation to Support Success

With tools like Scribe and Power Docu, the client achieved quick documentation of workflows and processes, setting a foundation for continuous improvement and better communication across teams.

Digitizing Accessibility: Transforming City of Winnipeg's TransitPlus

Wed, 04 Mar 2026 10:43:20 -0700

Digitizing Accessibility: Transforming City of Winnipeg’s TransitPlus

Case Study

Client: City of Winnipeg

Digitizing Accessibility: Transforming City of Winnipeg’s TransitPlus

Case Study

Client: City of Winnipeg

Client Challenge

The City of Winnipeg’s TransitPlus program faced significant challenges in managing its transit accessibility services. With over 150,000 pages of medical records and 7,000 active customer files, their operations were highly manual, inefficient, and prone to errors. Data was stored in disconnected systems, creating silos that hindered coordination.

Our Solution

Bauer Automate’s Customized Solution for the Client’s Challenge

Back-end solution:

(For City of Winnipeg Staff)

We digitized over 150,000 pages of medical records and centralized them into a single, easily accessible database. This back-end system was designed to integrate seamlessly with external health sources, facilitating real-time data exchange. Additionally, we developed a foundation for future enhancements, such as integrating address-based bus stop identification.

Front-end Solution:

(Customer’s Experience)

We created an intuitive online portal and mobile app that simplified the application process for customers, allowing them to apply digitally or via paper forms, ensuring accessibility for all.

For paper applications, we implemented an AI-powered scanning system that digitizes forms, automatically extracting key data fields and entering them into the same centralized system as digital applications. When the AI is under 70% accurate on certain fields, it flags them for human review, ensuring accuracy and reducing potential errors.

This hybrid approach of AI automation and human oversight streamlined the process, minimized errors, and provided real-time status updates, enhancing transparency and customer satisfaction.

How They Connect:

The back-end database and front-end applications were integrated through Power Automate flows and a robust API, enabling real-time data synchronization. This connectivity ensured that the occupational therapists and doctors would pull accurate data from the centralized system while pushing updates seamlessly. This eliminated data silos and provided a unified view of the program’s operations.

Results

90% Increased
applicant satisfaction

by providing both online and

paper application options.

80% Reduction in application processing time

improving accessibility for users.

150,000 Paper Pages

and saving trees along the way.

70% Improvement in
Data Accuracy & Accessibility

for staff and external partners.

30% Reduction in administrative overhead,

saving time for staff.

Summary

Digitizing Data to Overcome TransitPlus Inefficiencies

The TransitPlus project revolutionized Winnipeg’s transit accessibility program by digitizing and centralizing medical records and customer data, overcoming operational inefficiencies.

Integrated Systems for Real-Time Access and Simpler Processes

An integrated system connected back-end databases with user-friendly front-end applications, enabling real-time data access and streamlined processes for applicants and staff alike.

Boosting Efficiency, Satisfaction, and Data Quality

The project delivered measurable improvements in efficiency, customer satisfaction, and data quality, laying the groundwork for future enhancements like AI integration and advanced features.

Streamlining Governance and Project Management with SharePoint and Power Platform Solutions

Fri, 06 Feb 2026 14:57:11 -0700

Streamlining Governance and Project Management with SharePoint and Power Platform Solutions

Case Study

Client: City of Winnipeg

Streamlining Governance and Project Management with SharePoint and Power Platform Solutions

Case Study

Client: City of Winnipeg

Client Challenge

The client faced significant challenges in centralizing governance documentation and managing project workflows. Their reliance on paper records and manual processes—such as emailing data and physically sharing forms—led to inefficiencies and increased risk of lost or inconsistent information. The lack of a cohesive digital workspace created bottlenecks in collaboration and project oversight. Additionally, while exploring digital transformation, the client struggled with adopting complex solutions without clear training and change management support, which resulted in abandoned tools after significant development efforts.

Our Solution

Bauer Automate’s Customized Solution for the Client’s Challenge

Centralized Governance Workspace

We developed a centralized SharePoint site to house governance documentation and project-related materials in one accessible location. The site enabled version control, search functionality, and permissions management, ensuring all stakeholders had the appropriate access to critical information while maintaining data integrity.

Rapid Development Showcase

We demonstrated the platform's agility by responding to an urgent client need: creating an online application form integrated with SharePoint in a single day. This solution processed a large influx of applicants efficiently, showcasing the Power Platform's ability to deliver timely and impactful results.

Digital Records and Workflow Program

We implemented a "Digital Records and Workflow" solution leveraging the Power Platform to digitize paper records and manual workflows. Key components included:

A SharePoint-based timesheet system to log and track time against projects.
Automated workflows using Power Automate for document approvals, task notifications, and status updates.
Project-specific SharePoint sites automatically created based on a structured template to organize project documentation and provide a sandbox for collaboration.

Project Management Toolset

To streamline project tracking, we built a project management tracker integrated with SharePoint. This included:

Conditional formatting in list columns to highlight key project statuses.
A custom Gantt chart designed with SharePoint column formatting and HTML, displaying timelines directly within the SharePoint interface.
Timesheet tools for tracking time entries against specific projects, enabling granular reporting on resource utilization.

Results

50% Faster
Project Onboarding

with automated SharePoint

site templates.

50% Reduction in Email Communication

replaced by centralized project

management and notifications.

25% Improvement in Task Completion Rates

through streamlined project

tracking tools.

80% Time Saved

on governance documentation

retrieval and updates.

90% Reduction in
Paper-Based Processes

by transitioning workflows to

digital platforms.

Summary

Centralized and Accessible Governance

The solution consolidated governance materials into a single, structured repository, enhancing accessibility and reducing confusion over outdated or misplaced documents.

Streamlined Project Tracking

Custom tools, including Gantt charts and time tracking systems, allowed teams to monitor milestones, manage resources, and resolve issues with greater clarity and efficiency.

Digitized Manual Processes

Paper-based workflows were replaced with automated Power Platform solutions, eliminating inefficiencies and aligning with the client's digital transformation goals.

Quick Adaptation to Client Needs

The ability to deliver rapid solutions, like the lifeguard application workflow, demonstrated the Power Platform's capacity to address urgent requirements effectively.

Long-Term Value with SharePoint

By creating reusable templates and integrating SharePoint with Power Automate, the solution ensured scalability and adaptability for future needs.

Bauer Automate - Blog by Ryley Bauer

Streamlining Job Evaluation and Accessibility Services with Power Platform Solutions

Streamlining Job Evaluation and Accessibility Services with Power Platform Solutions

Streamlining Job Evaluation and Accessibility Services with Power Platform Solutions

Client Challenge

Our Solution

Leveraging Documentation Tools for a Streamlined Start

Unified Job Evaluation System

Advanced Workflow Automation

Transit Plus Accessibility Application

Results

100% Consolidation

350+ Solution Components

20% Approval Time Saved

35% ReducedProcessing Time

40% Decrease inWorkflow Errors

30% increasein data accuracy

Summary

Unified Processes for Improved Efficiency

Scalable Automation for Complex Workflows

Rapid Documentation to Support Success

Digitizing Accessibility: Transforming City of Winnipeg's TransitPlus

Digitizing Accessibility: Transforming City of Winnipeg’s TransitPlus

Digitizing Accessibility: Transforming City of Winnipeg’s TransitPlus

Client Challenge

Our Solution

Results

90% Increased​applicant satisfaction

80% Reduction in application processing time

150,000 Paper Pages

70% Improvement in​Data Accuracy & Accessibility

30% Reduction in administrative overhead,

Summary

Digitizing Data to Overcome TransitPlus Inefficiencies

Integrated Systems for Real-Time Access and Simpler Processes

Boosting Efficiency, Satisfaction, and Data Quality

Streamlining Governance and Project Management with SharePoint and Power Platform Solutions

Streamlining Governance and Project Management with SharePoint and Power Platform Solutions

Streamlining Governance and Project Management with SharePoint and Power Platform Solutions

Client Challenge

Our Solution

Centralized Governance Workspace

Rapid Development Showcase

Digital Records and Workflow Program

Project Management Toolset

Results

50% Faster​Project Onboarding

50% Reduction in Email Communication

25% Improvement in Task Completion Rates

80% Time Saved

90% Reduction in​Paper-Based Processes

Summary

Centralized and Accessible Governance

Streamlined Project Tracking

Digitized Manual Processes

Quick Adaptation to Client Needs

Long-Term Value with SharePoint

35% Reduced
Processing Time

40% Decrease in
Workflow Errors

30% increase
in data accuracy

90% Increased
applicant satisfaction

70% Improvement in
Data Accuracy & Accessibility

50% Faster
Project Onboarding

90% Reduction in
Paper-Based Processes