Move your shared drive to secure cloud file storage
Bauer Automate moves files from shared drives, file servers, and older storage systems into SharePoint Online for organizations in Calgary, Alberta, and across Canada. We plan what moves, what changes, and what stays behind, then move your files in rehearsed waves. If your records live on an unorganized shared drive, an outdated storage system, or paper, this service moves them into a structured, secure cloud workspace.
We turn messy document storage into a document management system that mirrors your business structure, supports collaboration, and grows with you.
Why SharePoint migration matters
A well-planned SharePoint migration strengthens your whole document management system by helping your organization:
- Retire outdated shared drives and disconnected storage
- Improve document management and version control
- Strengthen file security and access permissions
- Enable fast search across all documents
- Support remote access with secure cloud file storage
- Maintain compliant records management
- Prepare your environment for automation and AI
- Scale your document management as your business grows
Your migration is not just a file move. It is a full modernization of your SharePoint environment.
What we deliver
Our SharePoint Online migration service includes everything needed for a smooth, secure, and well-organized setup.
1. Migration discovery and planning
Before moving any data, we look at:
- Current shared drive and server structures
- File volume and formats
- Department usage patterns
- Permissions and access rules
- Records management and compliance needs
- Business processes tied to document management
That way your new SharePoint structure matches how your teams really work.
2. SharePoint structure and information architecture
We design a clean and scalable SharePoint Online structure for:
- Department libraries
- Shared document hubs
- Project-based document storage
- Client or case files
- Secure HR and finance records management
Your SharePoint document management system stays organized for the long term.
3. Secure data migration execution
We move your data into SharePoint Online from:
- Network shared drives
- On-premises file servers
- Google Drive and Shared Drives
- Other cloud file storage
- External hard drives
- Legacy document management systems
We preserve file integrity, metadata, and permissions wherever possible.
4. Permissions, security and records management
We configure your SharePoint document management system with:
- Secure role-based permissions
- Data protection rules
- Controlled external sharing
- Retention policies
- Full records management compliance
Your document storage stays protected and audit-ready.
5. File cleanup and document management optimization
Optional cleanup services include:
- Removing duplicate files
- Archiving outdated records
- Standardizing naming systems
- Organizing unstructured shared drives
- Applying metadata for smarter document management
A clean migration keeps your SharePoint fast, tidy, and searchable.
6. Optional add-ons
Available separately:
- SharePoint intranet buildout
- Ongoing document management system governance
- Workflow automation with Power Automate
- AI file classification and extraction
Microsoft SharePoint migration demo
See how a shared drive becomes secure, structured cloud file storage in SharePoint Online.
The demo shows organized document storage, permissions, version control, and search, so you can see what your document management looks like after migration.
Explainer video coming soon
